Not long ago, workplace inspections were a relatively simple process. Today, with the challenges of being physically present, complexity is an added element of the process. Regardless of these circumstances, there is still a vital need to complete inspections as they are a necessary element to an effective health and safety program.
Periodic inspections help to identify existing or new hazards and serve as the catalyst for identifying corrections and improvements. Inspections also allow an objective review of processes and often allow workers to provide input regarding safety concerns, which aids the decision-making process for addressing corrections. Adjustments and improvements following an inspection can include:
a) Eliminating hazards
b) Substituting less hazardous resources and/or materials
c) Adapting/revising engineering or operational controls
d) Providing new or different personal protective equipment
The existing travel restrictions, physical distancing requirements, and strict internal controls regarding non-employees in the workplace present unique challenges to conducting inspections. Remote inspections can be an effective way to maintain an active, efficient and valuable inspection and improvement process.
Inspections can include activities such as reviewing and analyzing a specific piece of equipment, performing a post-accident review, or completing a full onsite inspection before implementing a new safety program or to re-evaluate a workers’ compensation insurance premium.
Of course, remote inspections will require the use of technology. The good news is communication tools (hardware and software) are readily available and can be executed in a variety of ways to ensure people are well engaged and connected. This same technology can be used to ensure safety and site inspections can be conducted in a seamless and thorough manner. The STRIVE Group specializes in facilitating these critical conversations and reviews to help keep your business aligned with safety requirements.
Your company representative, as identified by management, engages with The STRIVE Group to provide the inside access necessary to complete inspections. This process allows for inspections to be completed remotely and still maintain the integrity of safety protocols you’ve created to minimize or eliminate the potential for exposure. The STRIVE Group will be right beside you virtually to help navigate the nuances of remote inspections. Engaging with The STRIVE Group enhances your efforts to provide a safe and healthy workplace and may also provide opportunities to embrace other resources available in this ever-changing climate.
Pre-inspection, we will work collaboratively with the company representative to confirm scope, prepare schedules and identify the necessary tools needed to complete a thorough remote inspection. During this pre-inspection meeting, we also provide a virtual space in which the inspection will reside. Finally, we perform a trial run, so the company representative is familiar and comfortable with the virtual platform and to ensure that the onsite tools are available and operable.
On inspection day, we meet with the company representative “virtually” to direct/navigate him/her through the virtual process. Artifacts such as still photography or documents may be gathered along the way, all of which are easily loaded into our virtual inspection room.
Post-inspection, we deliver a ‘findings report’ including all observations and assessments, recommendations, still photography, video clips, documentation, etc., gathered through the inspection process.
Safety First Always
Mandated or recommended, periodic safety inspections should not cease during challenging times. If anything, there is a greater need to review worksite safety and promote and encourage workforce participation during times of rapid change.